Campus Jobs FAQ
Below is a list of frequently asked questions that we receive at Campus Jobs. If your query is not answered below, please e-mail Campus Jobs via the button below with your query and a member of the team will respond within 3 working days.
- What is a right to work check?
- What are my working restrictions as a Visa Student (Term Time vs Vacation)?
- How do I apply for a National Insurance Number (NINo)?
- Where do I find my National Insurance Number (NINo)?
- What is MyView?
- I’ve submitted a timesheet on MyView but haven’t been paid.
- How do I find out about work assignments if I am already registered with Campus Jobs?
- What is the full Campus Jobs process?
- What is the payroll process?
- Where can I read more?
- I have a complaint what should I do?
- Who should I contact if my pay is incorrect?
- What is the difference between a hiring and approving manager?
What is a Right to Work check?
A right to work check is a legal requirement that all employers carry out on all employees to ensure they can work in the UK.
Only certain ID can be accepted for a Right to Work check and original ID must be seen.
EU, EEA or Swiss students, who arrived in the UK before 31st December 2020, can continue to use their passport or National ID card to prove they can work in the UK until 30th June 2021, after which they will need to apply for settlement status if they are to continue to work. For queries or more information on this, please e-mail firstname.lastname@example.org.
Working restrictions for visa students – Term time vs Vacation
- Term time for Undergraduate students is generally September until the beginning of June and the end of term each academic year is the Friday of the last week of the scheduled examination period. Vacation (Holiday) dates can be found on the University website.
- Term time for Masters students is all year around with the exception of the scheduled Christmas and Easter vacations (which can be found on the University website). There is no scheduled vacation for masters students during the summer months and therefore working restrictions will apply during this time.
- Term time for Post Graduate students is all year round, their end of term date is the date they submit their last piece of work (PhD students fall into this category, needs to be awarded not just finished to be able to work more hours)
- Postgraduate Research (PGR) students have a total of 35 days of leave across the year. Of these 35 days, 14 are concessionary days set by the University and are based on University closure days. PGR students can request to have the remaining 21 days at any point across the year and, if approved and recorded by the School, these periods are then classed as vacation time.
How do I apply for a National Insurance number (NINo)
Once a UK citizen reaches 16, they will be sent confirmation of their NINo that is automatically set up from HM Revenue & Customs.
Should you need to apply for a National Insurance Number, please refer to our National Insurance Number help sheet.
Where can I find my National Insurance number (NINo)
If you have a NINo and need a reminder of it, this can be sourced from one of the following:
- Wage Slip
- National Insurance Card
- An official letter or document from a government agency e.g. HM Revenue and Customs, Department for Work and Pensions, or the Social Security Agency in Northern Ireland) or previous employer.
If you need evidence of your NINo for a Right to Work check, apart from a wage slip, any of the above originals will be acceptable.
If you are unable to source any of these, access the link below and if you do not already have one, create a Personal tax account. Once registered, you can print a letter to provide evidence of your National Insurance number.
What is MyView?
Once students are registered and cleared to work they are set up on the payroll system and MyView, the online self-serve system is where students submit pay claims, access payslips and update their personal information.
I have submitted a pay claim on MyView and have not been paid.
If you have not been paid within 3 weeks of submitting a pay claim, please e-mail the Payroll Services via the button below for a member of the Payroll Services team to advise.
Although I am registered with Campus Jobs, I have not been informed of any work assignments, how do I find out about these?
Students are recruited to pools of student workers, such as School Ambassadors, Catering, Library etc., each pool has a Hiring Manager and it is the responsibility of each Hiring Manager to contact students in their pool with offers of work assignments.
What is the full Campus Jobs process?
What is the payroll process?
Where can I read more?
I have a complaint,what should I do?
Where a student has a concern relating to Campus Jobs, the member of staff they have carried out a work assignment for, or vice versa, Campus Jobs should be notified as soon as possible. A member of the team will meet with all parties concerned for an informal information gathering meeting. Where concerns remain following the meeting, students should follow the University Student Complaints Procedure.
Who should I contact if my pay is incorrect?
What is the difference between a hiring and approving manager?
The hiring manager is the name given to any member of staff at the university who recruits student workers. The approving manager is the person who approves student worker pay claims.